Thank you for sponsoring, exhibiting and/or supporting the 6th annual Texas Cyber Summit, September 28th-30th, 2023 at the J.W Marriott, Austin Texas.
To receive the most benefit from your sponsorship or exhibit, please ensure you have completed the following items:
Register all of your booth staff as soon as possible using the code provided to you with the registration link above.
- Guests: After you’ve registered your booth Staff, provide your Guests and Attendees with the special code provided, Your code will only allow you to register the number of GA tickets included in your sponsorship package.
- All sponsors, exhibitors and guest attendees both paid and complimentary must register for the conference online prior to September 15, 2023. Please refer to the sponsorship levels page to see the number of complimentary registrations included in your chosen sponsorship level. Non-sponsoring organizations that selected to support via an option such as supporting breakfast or lunch, receive two complimentary GA passes. Additional GA passes may be purchased for $250
The J.W. Marriott,
110 E. 2nd Street
Austin Tx 78704
If you plan to ship something, you will need to ship it to the hotel, the hotel has a FED EX shipping/logistics department they will charge you for every package. In order to ship to us, it will need to be coordinated and processed by our team and sent no early then September 5th and ensure its shipped to be received prior to September 12th. . You will need to schedule with FEDEX To Pickup of materials at the end of the event, and make sure your items are proper “labeled” pre-paid by sponsor, and scheduled.
Please note the Limited liability on shipments, we, nor the hotel can not be responsible for your shipment at all. Please make they are labeled with the event name “Texas Cyber Summit” shipped and carefully coordinated.
For smaller boxes 2’x2′ of swag, you can coordinate sending to us, however you must contact Neil at TexasCyber . org and obtain a sponsor I.D. do not ship anything prior to receiving this code. We do not charge for this service, and our space is limited so we will cut-off once that happens.
Texas Cyber Summit –B019
2201 Kinney Road
Austin, TX 78704
SWAG – If you plan to provide any items in the gift bags for attendees please ensure we receive those items no later then September 15th. Again protocol for shipping those items require you let us know and we assign you Customer ID# code, please request one prior to shipping and mark your boxes properly, this ensures that we can attribute those items to you.
DISPLAYS: – If you plan to ship your booth setup materials, and they can be in boxes under 25lbs, please obtain your booth/shipping code # and notify us ahead of time you are shipping something to FEDEX at the hotel. You can coordinate with the hotel to deliver them at the hotel floorspace September 27st after 6pm CST. For pickup, the sponsor will need to coordinate with FedEx/UPS for Pickup on the 30th, at the hotel – all items must be labeled properly for shipping/pickup.
PRE-CON Video/Interviews: Some of the sponsorship packages include a pre-con streaming video interview, We record one interview and stream it once, twice or three times to take advantage of this capability, please reach out to [RED] at [TexasCyber] dot Com and schedule your date/time Prior to September 8th to ensure proper airing/scheduling. Deadline is Sept. 12th, 2023 at midnight.
CONFERENCE VIDEO: Some of the sponsorship packages include a 15 second video play during breaks, if you would like use this feature, you provide that to us ahead of time, no later then September 12th midnight. email [RED] at [TexasCyber] dot [com] Deadline is September 12th.
Media Center – Some of the sponsorships include the usage of the media center a certain number of times, you can obtain a slot by contacting [RED] at [TexasCyber] dot [Com] to reserve your time slots.
ADVERTISEMENTS – Full Page ratio is
1080 x 720 pixels / Half Page Advertisements 600 x 300 for an aspect ratio of 1:2 and should be provided to TCS before September 8th.
PRESS: We are expecting there will be a number of persons from the media, news, social , etc. They are required to follow strict filming and photography guidelines, if you see them taking unauthorized photographs or video please remind them of the policy.
WE’RE HIRING PROGRAM:
If you are hiring people, interviewing, etc, we can provide you with a “We’re Hiring” Tri-Fold, which will let attendees know you are approachable and potentially interview, we expect to have a few spaces available that can be used for interviewing, ask your floor manager or contact RED at Texas Cyber.
During the 9/28 Social “Speak Easy” we will be allowing sponsors to wear tags that say “we’re Hiring” so attendees know they can speak with
Dress Code: Business Casual, Jeans, non war-torn clothing, fashionable causal wear is acceptable
Booth and Space details:
A final FLOOR MAP will be display here by September 1st to allow you to understand where you are located, (subject to change) Setup will be conducted on 9/27 at 6:00pm CST, We will be setting up until about 11pm and a guard will be posted each evening. Alternatively you are welcome to setup on 9/28 at 7:30am your “Sponsor” badge will allow you to gain access to the floor space early. If you have any issues when onsite there is a logistics person assigned to the sponsorship area/floor and they will be reachable via the number provided in the coordination email.
Badges and Parking: Sponsors will be provided with one parking pass to utilize during the conference (3 days) in and out. please ensure you pick your pass up at the registration desk when you pick up your badge. Registration will be open on 9/27 at 6:00pm and at 7:30am on 9/28 please only send one person from your booth to pick up your badges and Parking pass. Parking is only inside the parking garage of the hotel, not the surface parking lots.
MOVE-IN & MOVE-OUT:
Exhibitor move-in: Wednesday from 6:00 pm – 11 pm and Thursday from 7:30am until 9:00am *
Exhibit hours: Thursday & Friday September 28/29; 8:00 am – 5:30 pm & Saturday September 30; 8:00 am – 3:00 pm
Exhibitor move-out: Saturday, September 30th; 4:00 pm – 6:00 pm
STAFFING: Staffing your booth is your responsibility, we are providing the avenue for you to promote you’re company, product, services and capabilities, we do this through all of the items listed on the sponsorship page. If your staff is unavailable to manage your booth at certain times that is understandable, however note that it would be a disappointment to attendees. We realize Saturday is a light day, usually around 50% traffic compared to work-days, Our Saturday agenda is geared towards those that work during the week and would like to obtain training/contacts/socialization in the field on their day off, these might be individuals looking for a career change, students, single or working parents, or those in the field looking to make a move/jump – please make every attempt to staff your booth, as we make every effort to direct attendees to you.
7:30am – Registration, Breakfast and Sponsors Open
8:00am – Welcome and Kickoff
9:00am – Keynote Speaker
10:00am – Special Guest Speaker
11:00am – All Villages, Workshops, Briefings, Contests and Challenges Open.
6:00pm – Close and Social Events Starts (Movie, Mixer, etc)
Out of Scope: If you would like something for your booth that is not included in the booth package we are providing, you may inquire with Freeman Events at your own expense. They have Monitors, Stands, Back Drops and much more;
- 6320 E. Stassney Lane
Austin, TX 78744
- Bronze – 4.5′ round table, 5′ space, 2 Chairs, Waste Can, Power and Internet
- Silver – 6′ table, 6′ Space, 2 chairs, Waste can, Power and Internet.
- Gold – 6′ table, 7′ Space, 2 chairs, waste can, Power and Internet.
- Diamond – 6′ table, 8′ space, 2 chairs, waste can, Power and Internet.
- Platinum – 6′ table, 8′ space 4 chairs, waste can, Power and internet.
Meals and Socials: We will be hosting breakfast in the morning in the main exhibitor area, from 7:45am – 8:30am each day. You will have lunch on your own, and we expect to host Coffee & Tea break after 2pm. We may provide lunch if we receive enough sponsors to support the expense.
- The Thursday Social “Speak Easy” September 28nd starts at 6:30pm until 8:00pm -Open to all guests, a ticket is required but is a nominal fee ($5)
- The Private VIP/Speaker Social is September 29rd from 6:30pm and is only open to speakers and VIP invited guests, sponsors are not included.
- The Social bar scene will be September 25nd – 28rd Starting at 3:00pm, each day